Skip to main content
TrustRadius
Expensify

Expensify

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Read more

Learn from top reviewers

Expensify is worth every penny

Rating: 10 out of 10
May 29, 2024
Incentivized Vetted Review Verified User
We use Expensify for all of our internal expenses. We buy a lot of props with allotted client budgets to create our digital ad content. All of these items need to be tracked a...
Continue reading
Tegan Jenner
Analyst - Social Media
Senior Data Analyst
Helen & Gertrude
Expensify 3 years of experience

Best expense app

Rating: 10 out of 10
May 1, 2024
Vetted Review Verified User
At our company, we utilize Expensify to streamline employee expense organization and submission. This encompasses business expenses such as taxis, work meals, materials, tools...
Continue reading
Shadiah Garwell
Director - Other
Sr. Director of Design
Sigma Squared
Expensify 1 year of experience

Great product: easy to use and efficient!

Rating: 10 out of 10
April 25, 2024
Incentivized Vetted Review Verified User
I use Expensify to track my expenses and produce my expense account. Love the app as I am often on the road and I can upload quickly and easily my expenses and forget about it...
Continue reading
Eric Rousseau
Director - Professional Services
Integration Director
Garaga
Expensify 1 year of experience

Save Yourself A Lot of Time!

Rating: 10 out of 10
March 4, 2024
Vetted Review Verified User
I have been using Expensify for several years. When I was in a corporate environment, it was mainly to track expenses while traveling and aid in submitting an organized report...
Continue reading
Verified user
C-Level Executive
Expensify 10 years of experience

Easiest to use expensing software ever!

Rating: 10 out of 10
January 8, 2024
Incentivized Vetted Review Verified User
I use it to report and get reimbursed for my monthly expenses - this includes, travel, software licenses, subscriptions, hardware, fees, etc. As an international contractor, I...
Continue reading
Verified user
Analyst
Expensify 2 years of experience
Log in with LinkedIn to see content from your network
Return to navigation

Pricing

View all pricing

Collect

$5

Cloud
per month per user

Control

$9

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visit http://use.expensify.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
Return to navigation

Product Demos

Expensify mobile app demo

YouTube
Return to navigation

Features

Expense Management

Expense management features

7.5
Avg 8.1

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

7
Avg 8.1
Return to navigation

Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

  • Scan receipts - a photo can be snapped of any physical receipt and Expensify's SmartScan technology transcribes the details. Digital receipts can be forwarded to [email protected] or an integration can be used for automatic scanning.
  • Mileage tracking - log trips in miles or kilometers for tax purposes or for reimbursement.
  • Import cards - corporate cards can be synced with Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
  • Expensify Card - the Expensify company credit card offers up to 2% cash back, 50% off your Expensify bill, realtime alerts, spend limits, admin controls, and more.
  • Submit expenses - expense rules can be set to code everything automatically, and reports can be scheduled to submit on a custom cadence.
  • Approve reports - one or more layers of approval can be set up and Guided Review enables users to focus on risky or outlier expenses.
  • Employee reimbursement - teams can be paid in as little as one business day, across town or around the world.
  • Bill payment - capture details from vendor bills for automatic approval and payment.
  • Invoicing - create and send invoices, collect payments, and sync with accounting software.
  • Travel booking - book flights, hotels, and cars in a simple chat with Concierge.
  • Accounting sync - major accounting packages including QuickBooks, NetSuite, Sage, and Xero can be connected.

Expensify Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Financial Document Management
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Duplicate Bill Detection
  • Supported: Advanced OCR
  • Supported: Electronic Funds Transfer
  • Supported: PCI Compliant Security Measures

Expensify Screenshots

Expensify Video

Expensify mobile app demo

Expensify Integrations

Expensify Competitors

Expensify Technical Details

Deployment Types Software as a Service (SaaS), Cloud, or Web-Based
Operating Systems Unspecified
Mobile Application Apple iOS, Android, Mobile Web

Expensify Downloadables

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $0.

Microsoft Excel , SAP Concur , and Brex are common alternatives for Expensify.

Reviewers rate Payment Audit Trail highest, with a score of 8.3.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews From Top Reviewers

View all reviews
( 1 - 5 of 100 )

Expensify is worth every penny

Rating: 10 out of 10
Incentivized
May 29, 2024
TJ
Tegan Jenner
Senior Data Analyst
Helen & Gertrude (Marketing and Advertising, 11-50 employees)
Vetted Review
Verified User
Expensify
3 years of experience
View profile
Use Cases and Deployment Scope
We use Expensify for all of our internal expenses. We buy a lot of props with allotted client budgets to create our digital ad content. All of these items need to be tracked and allocated to separate client budgets. We also track all of our travel costs here for reimbursement.
Pros
  • Simple, intuitive UI design (even with limited training, I was able to start using it immediately).
  • Customization with lots of options on how to track your expenses and how you want to provide receipts/documentation.
Cons
  • Integration with banking systems to improve expense tracking.
Likelihood to Recommend
I only have good things to say about Expensify. It's really simple and intuitive to use. I am no the most tech-savvy individual, so if a user-interface is cumbersome or not intuitive I will struggle with it. But with Expensify, I was able to start using the product with little to no training. Expensify is perfect for our company's needs where we have lots of people buying lots of items & travel expenses that need to be tracked against different contracts and categorized against different parts of client budgets. When you classify an expense, there is a lot of customization available to help give finely granular classifications.

Best expense app

Rating: 10 out of 10
May 01, 2024
SG
Shadiah Garwell
Sr. Director of Design
Sigma Squared (Computer Software, 1-10 employees)
Vetted Review
Verified User
Expensify
1 year of experience
Use Cases and Deployment Scope
At our company, we utilize Expensify to streamline employee expense organization and submission. This encompasses business expenses such as taxis, work meals, materials, tools, and travel, ensuring efficient and accurate reimbursement processes.
Pros
  • Ease of submitting a receipt
  • Integration with Lyft/Uber
  • Categorizing expenses
Cons
  • Ability to default dashboard to expenses view
Likelihood to Recommend
Managing work travel can be overwhelming with multiple tasks and stressors. Expensify simplifies this by effortlessly capturing receipts and details through smart scanning or integration with services like Lyft. It saves time, ensuring seamless expense management and reimbursement, providing peace of mind amid busy business trips.

Great product: easy to use and efficient!

Rating: 10 out of 10
Incentivized
April 25, 2024
ER
Eric Rousseau
Integration Director
Garaga (Building Materials, 1001-5000 employees)
Vetted Review
Verified User
Expensify
1 year of experience
Use Cases and Deployment Scope
I use Expensify to track my expenses and produce my expense account. Love the app as I am often on the road and I can upload quickly and easily my expenses and forget about it :).

I worked with other expense tools in the past and I estimate I spend approximatly 70% less time and efforts to produce a report.

I love the fact that my report can be pushed automatically at a pre determine time: that way, I do not miss any deadline and I get my payment very quickly
Pros
  • Easy to use: you just take a picture of the invoice
  • Will notice me when info is missing
  • Reports can be produced and sent automatically
Cons
  • none
Likelihood to Recommend
I love the ease of use of the app: you just have to take a picture of your invoice and the system will do the rest! In some situations, I have to select the expense category, but usually all fields are completed automatically.

Expensify is perfect for someone who is always on the road and want to log his invoices immediatly. That way, if I lose my invoice, it is already in Expensify

Save Yourself A Lot of Time!

Rating: 10 out of 10
March 04, 2024
Verified User
C-Level Executive in Professional Services
Information Services Company, 1-10 employees
Vetted Review
Verified User
Expensify
10 years of experience
Use Cases and Deployment Scope
I have been using Expensify for several years. When I was in a corporate environment, it was mainly to track expenses while traveling and aid in submitting an organized report to the corporate systems. Since starting a small business, I have used it to track expenses throughout the year to make taxes easier.
Pros
  • Automatically reads receipt emails and converts them to expenses
  • Loads expenses from company credit card
  • Allows me to set up rules to organize expenses as they come in
Cons
  • Some analytics would be helpful when reviewing at year-end
  • Entering multiple similar expenses has improved, but could be made easier
  • Consolidating duplicates from different sources such as email and credit card, can be confusing
Likelihood to Recommend
Expensify has been incredibly useful to me for many years. Considering I am using the free version, it's hard to find a better value! If your company does not have a good expense-capturing system, Expensify will save you hours on submitting reports. You can take a picture and toss the paper receipts right at the point of sale without worrying about losing them during your travels. If you have a small business, you can use it to track and organize regular expenses to make billable expenses and end-of-year taxes a whole lot easier.

Easiest to use expensing software ever!

Rating: 10 out of 10
Incentivized
January 08, 2024
Verified User
Analyst in Marketing
Computer Software Company, 1001-5000 employees
Vetted Review
Verified User
Expensify
2 years of experience
Use Cases and Deployment Scope
I use it to report and get reimbursed for my monthly expenses - this includes, travel, software licenses, subscriptions, hardware, fees, etc. As an international contractor, I do have common expenses that my company reimburses me for.
Pros
  • Ease of use
  • Agility - I can quickly submit my expenses
  • The experience on mobile is at parity to desktop
  • I can scan my receipts and not have to worry about filling in information manually
Cons
  • Make it easier to submit multiple receipts/files in one expense
  • Often times I get a warning that the value of a receipt doesn't match what I manually I inputted. So making Smart scanner a little smarter, essentially.
  • It would be fun to see stats about my expenses
Likelihood to Recommend
It's well suited for a company like mine, where employees are distributed globally and frequently travel and have software expenses.

I really can't think of a situation where it's less appropriate. In more regulated industries maybe? At a previous employer I used SAP Concur and it was a nightmare, because of its clunkiness and not being intuitive at all. It was a major, global corporation though.
Return to navigation